Day 1 Planning the Shutdown

Mastering the Basics of Shutdowns, Turnarounds and Outages

• Language definitions
• Size of events matter
• Basic Skill -Meetings Exercise and discussion
• KPIs for a shutdown
• Comparing and contrasting project management verses typical shutdown
• Defining Constraints
• Cover-up
• Communications and presentations

Group activity: Quick report card Exercise

Putting the Shutdown into time -Phases of a shutdown

• Scheduled Audits
• Preparing a Typical Time line -exercise
• Instituting a long term shutdown policy

Shutdown Organization

• Insuring great communications
• Shutdown team titles
• Roles and responsibilities
• Accountability tip

Master Checklist for Phase 1 Initiation Exercise

Scope of work -Inputs into the Shutdown

• Examining the Sources of work
• List of sources to check before closing the work list
• Checklists for Infrared and Vibration inspection before shutdown
• Work Validation ( get rid of duplication, subsets, and other non-essential work)
• Packaging of work for bidding
• Prioritization of work

Shutdown Planning- Individual job planning

• Planning Thought Process
• Special requirements of Large jobs
• Planned Job package

Estimating Exercise

Risk, safety and health

• Threat matrix
• How to run a Safer shutdown
• Safe work process
• Safety risk list
• Accident reporting process
• Managing other risks

Day 2 Scheduling the Shutdown

Scheduling (Project Management Techniques)

• History of Project Management

Critical Path Method (CPM) Exercise

• Key concepts for all PM techniques
• Project management techniques
• Gannt Charts, CPM charts
  • Display and Milestones
  • Dependencies
  • Float
  • Crashing
  • Resources
  • Logistics
  • Site plan

Managing the logistics' challenges in a shutdown

• Effectively managing your personnel and material resources
• Site set down plans
• Questions to be able to answer
• Strategic sourcing for parts, materials and supplies

Master Checklist for Phase 2 Planning, Scheduling Exercise

Contracting and Contract management

• Legal framework
• Tools of contracting: types, uses, important concepts
• Legal Relationships
• Avoiding problems
• Example of a legal case study in shutdowns

Day 3 Executing, reporting on and Accounting for the Shutdown

Quality

• Insure quality
• Hold points
• Shift schedules

Managing Execution

• Shutdown the plant and Start-up the plant
• Daily schedule and feedback
• Shutdown review meeting agenda
• Project leader failure techniques Exercise
• Daily routine

Phase 3 Execution Master Checklist Exercise

Shutdown essentials

• Accounting, costs and budgets
• Completion
• Reporting
• Lessons learned
• Files to keep and review

Phase 4 Completion of work Master Check list Exercise

Phase 5 Completion of project Master Check list Exercise

Wrap-Up Session

• The final session reviews the topics that have been covered over the last two days,
• Questions and discussion